Employment Pass Malaysia
Are you a foreign resident? Malaysia is open to you!
Whether you’re applying for an Employment Pass for your staff or seeking a business visa in Malaysia, we’re here to help. We specialize in Employment Pass and Dependent Pass applications for expatriates, professionals, and their families. Our expertise covers all Employment Pass categories—Category 1, 2, and 3. With a streamlined process and support from start to finish, we can help you secure your pass within 4–6 months—no travel required. Get in touch today to apply or switch your Malaysia Employment Pass with confidence.
Our Services
Simplifying Malaysia’s Employment Pass Process
Eligibility Check
We evaluate your qualifications and salary package to determine your eligibility for the Employment Pass.
Document Preparation
We guide you through collecting and preparing all required documents accurately.
Application Submission
We manage the online submission process and handle all required fees on your behalf.
Approval Process
We monitor your application progress, respond to queries, and ensure successful approval.
Pass Collection
We assist in collecting your Employment Pass and completing the final procedures smoothly.
Types of Employment Passes
EP Category I
EP Category II
EP Category III
Why Choosing Us
At our firm, we make the Employment Pass process seamless and stress-free. With in-depth knowledge of Malaysian immigration laws, we guide you through every step—from eligibility assessment to final pass collection. Our end-to-end support means you don’t have to worry about documentation, submissions, or follow-ups. We prioritize efficiency, transparency, and reliability, ensuring your application is handled professionally—without the need for travel. Trust us to deliver expert service with clear communication and zero hidden fees.
Employment Pass
Frequently Asked Questions (FAQs)
Yes, you can. All Sdn Bhd companies are eligible to apply for an Employment Pass, except those operating in restricted sectors.
Please note:
If your company has 51% or more foreign shareholdings and operates in the Wholesale, Retail, and Trade (WRT) sectors, you must first obtain a WRT license before applying for an Employment Pass.
Restricted Sectors (Not Eligible for EP under Distributive Trade Guidelines):
Supermarkets or mini markets (with a sales floor area under 3,000 sq ft)
Provision shops and general vendors
24-hour convenience stores
News agents and miscellaneous goods shops
Medical halls (focused on traditional medicine and dry food items)
Fuel stations (with or without convenience stores)
Permanent wet market stalls
Permanent pavement stalls
Businesses considered of national strategic interest
Textile shops, non-exclusive restaurants, bistros, and jewellery outlets
Other sectors as defined under the guidelines
To apply for an Employment Pass (EP), your company must meet the following conditions:
1. Minimum Paid-Up Capital:
- RM250,000 – 100% local-owned company
- RM350,000 – Joint venture (min. 30% foreign equity)
- RM500,000 – 100% foreign-owned company
- RM1,000,000 – Foreign-owned (51% or more) in WRT sectors (WRT license required)
WRT license must be obtained from the Ministry of Domestic Trade and Consumer Affairs if applicable.
2. Types of Employment Pass and Their Requirements:
Category I: For expatriates earning RM10,000 or more per month. Valid up to 5 years. Dependants allowed.
Category II: For expatriates earning between RM5,000 and RM9,999 per month. Valid up to 2 years. Dependants allowed.
Category III: For skilled workers earning between RM3,000 and RM4,999 per month. Valid up to 12 months. Dependants not allowed.
Unfortunately, no. The Paid-Up Capital requirement is a fixed minimum set by the Immigration Department and must be met by any company applying for an Employment Pass.
The Employment Pass application involves two main stages:
1. ESD Account Registration
The employing company must first register with the Expatriate Services Division (ESD).
This step typically takes 2 to 3 months, including document submission and approval.
2. Employment Pass Application
Once the ESD registration is approved, the company can apply for the Employment Pass on behalf of the expatriate.
This stage also requires around 2 to 3 months for processing and approval.
Approval largely depends on the applicant’s qualifications and the nature of the job.
Here are the general eligibility guidelines for applying for an expatriate post:
A degree or higher, with at least 3 years of relevant experience
A diploma, with at least 5 years of relevant experience
A technical certificate or equivalent, with at least 7 years of relevant experience
The role must be managerial, executive, or technical, requiring specific expertise
The applicant must meet the minimum salary requirement based on the EP category
The job must not fall under any restricted sectors as defined by the Malaysian Government
If the expatriate is applying as a shareholder only, these conditions apply:
Must hold at least 30% equity in the company
Must be a registered Director under SSM and/or hold a key position in the company
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Are you searching for a one-stop professional service provider to meet all your company’s needs?
General
Frequently Asked Questions (FAQs)
A Company Secretary is a qualified professional who ensures that a company operates in compliance with applicable laws and regulations. They serve as the company’s legal representative, manage statutory records, and oversee proper corporate governance and administration.
In Malaysia, a company secretary must be a natural person and a member of a professional body recognised by the Ministry of Domestic Trade and Consumer Affairs. Recognised professional bodies include:
- The Malaysian Association of Company Secretaries (MACS)
- The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)
- The Institute of Chartered Secretaries and Administrators (ICSA)
In Malaysia, it is a legal requirement for every company to appoint a Company Secretary within 30 days of incorporation. The appointed individual must be qualified and a member of a professional body recognised by the relevant authorities.
Once appointed, the company must notify the Companies Commission of Malaysia (CCM) within 14 days. Similarly, any changes to the Company Secretary must also be reported to the CCM within 14 days. Detailed procedures and filing requirements are available on the CCM's official website.
Outsourcing Company Secretary services in Malaysia offers several key advantages:
- Cost-Effective: Avoid the overhead costs of hiring a full-time in-house secretary, including salaries, benefits, and office space.
- Expertise: Gain access to qualified professionals with in-depth knowledge of Malaysian corporate law and compliance requirements.
- Flexibility: Easily scale services based on your business needs—ideal for startups, SMEs, or growing companies.
- Compliance Assurance: Professional company secretaries help ensure timely compliance with statutory obligations, minimizing the risk of penalties or legal issues.
Yes, you can appoint another company secretary to replace your current company secretary in Malaysia even if you already have one.
The process involves officially notifying the current secretary of their termination and appointing a new, qualified secretary to take over. The new secretary will handle the transfer of statutory records and ensure all outstanding obligations are met for a smooth transition.
Be mindful that the Company Secretary position must not remain vacant for more than 30 days, or your company may face penalties. For a detailed guide, refer to our article on how to change a company secretary in Malaysia.
To incorporate a company in Malaysia, you must meet the following basic requirements:
At least one resident director/shareholder (a Malaysian citizen or permanent resident, or a foreigner with a valid local residential address)
A local registered business address in Malaysia
A minimum paid-up capital of RM1.00 (although certain industries or licenses may require a higher amount)
Additional requirements may apply depending on your business type and activities.
Incorporating a company in Malaysia typically takes 5 to 10 business days, provided all required documents and details are submitted correctly.
Even minor errors or missing information can cause delays, so it's essential to prepare and verify all necessary details before submission.
Yes and no. You can incorporate a company in Malaysia without a business address initially. However, a valid local business address is required later when applying for operating licenses and fulfilling regulatory obligations.
To avoid delays, it’s advisable to proceed with incorporation early—so when you secure your business address, you're ready to move forward without starting from scratch.
A common seal is a physical stamp engraved with a company’s name and details, traditionally used to validate official documents.
However, under the Companies Act 2016 in Malaysia, the use of a common seal is optional. A company may choose to use it, but it is no longer a legal requirement unless specified by the company’s constitution or requested by another party.
In Malaysia, a private limited company (Sdn. Bhd.) must have a minimum of one (1) and can have up to a maximum of fifty (50) shareholders, as stipulated under the Companies Act 2016.